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@jessedw44
"Even if you just use this plugin once, it will save you time. If you work on several sites its invaluable. Constantly developed, and continuously supported. Great job."

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Not 100% happy? Let us know and we’ll promptly send you a refund.

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Pay once for unlimited installs, even client sites. No renewal fees.

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How to Send Exported WordPress Data to Zapier

To send exported WordPress data to Zapier, create a Zap that triggers an action whenever the export runs, such as emailing the exported data to someone or sending it to Google Drive. Zapier helps you automate this process.

Table of Contents

Advanced Topics

Step 1: Create and Customize Your Data Export

Create your desired custom WordPress export. Once your export is complete, you can send the export files to any app enabled in Zapier.

Note that the Zapier integration can only process your export file, not the data contained inside the file. If you want to process the data itself, you should review this guide: Integrate Zapier with WooCommerce for Real-Time Exports.

Step 2: Connect Zapier And WordPress

Go to Zapier.com, create an account (or login), and make a new Zap by using the + Create Zap button.

Zapier WordPress Integration Create a Zap

Trigger App & Event

First, select WP All Export Pro as the trigger app. The trigger is what initiates the connection between Zapier and WordPress.

Zapier WordPress Select Trigger App

After choosing the trigger app, select the trigger event next. Here, you select New Export File:

Zapier WordPress Event New Export File

When an export is successfully completed, WP All Export will send Zapier the export information, such as the export file’s URL, the post types exported, the number of records in the export file, etc.

Account

Here you choose what account or site to connect with:

Zapier WordPress Choose Account

If you haven't linked your WP All Export account yet, Zapier will ask you to sign in. To connect Zapier to your WordPress site, you need your site's URL and your API key, which can be found in All Export › Settings. Then, in Zapier, go to this screen by using the + Connect a new account button.

Once you've connected Zapier to WordPress, you select that site as the account:

Zapier WordPress Site Account Chosen

Test

This is where you test what you've done so far by making sure that the connection between Zapier and WordPress is correct. The latest export on your site will be retrieved:

Zapier WordPress Test The Trigger

Once you've verified the trigger, you can move on to the action.

Step 3: Create An Action in Zapier

The action will be applied to the exported data. For example, let's say that you want to send the exported WooCommerce orders as a report via email.

To do that, connect Zapier and Gmail, then use an action to send a new email with the exported file.

While the specific fields may change when using other apps as the action, these same instructions apply.

Keep in mind that you can add multiple actions or workflows in this part. For example, you can add a filter so that this Zap only runs when the Export ID matches a certain value:

Zapier WordPress Filter Correct Export ID

If no filter is chosen here, the Zap will run for the latest export that it finds regardless of its Export ID.

App

Following our example, we choose Gmail as our action app:

Zapier WordPress Select Action App

Event

For this event, we select Send Email. This is performed when the Zap executes.

Zapier WordPress Send Email in Gmail

Account

Next, choose the Gmail account to use:

Zapier WordPress Choose Gmail Account

Action

Here, we define the details for the new email that will be generated upon every export, such as selecting who to send the email to, the subject, whether to include a body or content, etc.:

Zapier WordPress Send Email Action

Finally, choose the export file to include as an attachment.

Zapier WordPress Send Email Attach Export

Once you've added your required fields, you can proceed to the test.

Test

Here, Zapier will ask you to test the trigger with a recent export.

Zapier WordPress Test Gmail

Run the test to confirm that your email is working as expected.

You can chain other apps in this step, such as adding the exported orders data to a Google Drive. You're almost done connecting Zapier and WordPress.

Step 4: Publish The New Zap

Once you've configured the Zap as needed, click the Publish Zap button (see image above), and confirm that it's working as expected by performing a test export.

Remember that every time the export runs, the trigger will execute and perform the action as configured inside Zapier. Here's the full list of apps supported by Zapier: http://zapier.com/zapbook/wp-all-export-pro/.

You can learn more about using Zapier: https://zapier.com/learn/getting-started-guide/what-is-zapier/.

Advanced Topics

Automatically Run WordPress Export

You can make your Zapier to WordPress integration run automatically by scheduling your export to run at a specific time, such as daily, weekly, or monthly. For this, you can use either:

  • Automatic Scheduling: This can be set up directly from within WP All Export's interface. Simply go to the Scheduling Options and define your schedules. This service costs USD 9/month. Learn more here: Run WordPress Export on a Schedule.
  • Manual Scheduling: You can set up manual cron jobs via cPanel or Plesk. Using both a "trigger" and a "processing" cron job, you can automate your export. Learn more here: Schedule WordPress Exports Using Cron Jobs.

Connect Exported Data To Your Custom API

You can use custom code (see documentation) along with our API (see documentation) to send your exported data in whatever way you need. This uses just WordPress without Zapier. For example, you may have a PHP script to POST your data to an API in a specific format. After the export runs, you can obtain the exported file using the pmxe_after_export filter. Specifically, you can get the file path for the exported file in $exportObj->options["current_filepath"].

Frequently Asked Questions

Can Zapier Integrate With WordPress?

Yes, and it can be enhanced by using WP All Export Pro, which allows you to send your exported data to thousands of the most popular apps available via Zapier. This gives you greater control in automating and controlling your exports and reports without the need for code. WP All Export Pro is the best way to connect Zapier and WordPress.

Can I Use Zapier With WP All Export Free?

Unfortunately, no. You need WP All Export Pro to access the Zapier integration and connect your Zapier to WordPress. If you want to try out this integration, you can do so via our sandbox environment.

What's Next

Learn how to connect Zapier with WordPress and WooCommerce.

Use Zapier to send the exported data via email.

Use Zapier to send the exported data to Dropbox.

Use Zapier to send the exported data to Google Sheets.

Use Zapier to send the exported data to Google Drive.

Related Docs

Schedule and automate your export using cron jobs.

Client Mode allows you to give access to other user roles to run/download specific exports.

Export, edit, then import back using WP All Export along with WP All Import.

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